FieldCampJob stock loadout and deduction | FieldCamp
See what stock a FieldCamp job needs before the truck leaves, spot shortfalls, and understand how on-hand quantity is deducted and returned automatically.
Stock loadout is the pull-list for a job. It reads the job's product line items and shows, per item, how much is required, how much is on hand, and where you are short — so a shortfall turns into a purchase order before the crew arrives, not after.
Stock movement itself is automatic. You do not reserve or release anything by hand.
Before you begin
- The product must have Track inventory switched on and an inventory record. Services and untracked products never move stock and do not appear on the loadout.
- Stock is deducted from the product's most-stocked inventory row for your workspace.
- To have quantities convert between the unit you sell in and the unit you stock in, set the product's Stock unit and a matching Conversion rate. See Line-item calculators and surcharges.
Read the loadout
Open the job and find the Stock loadout block. An administrator can add it to a job layout as the Stock Loadout block.
| Column | What it shows |
|---|---|
| Item | The product, with an approximate purchase quantity and unit when one applies |
| Required | How much this job needs, in the line's unit |
| Pulled | How much has already been taken for this job |
| On hand | Current stock |
| Short | The gap when required exceeds what is available |
Use Refresh after editing line items to re-read current stock. When any row is short, the panel warns that some items are short of stock and suggests a purchase order.
If the job has no stock-tracked products, the panel says so rather than showing an empty table.
How stock moves
Movement is driven by the job lifecycle, not by a button:
| When | What happens to on-hand |
|---|---|
| A job is created with tracked products | The required quantity is deducted |
| A line quantity is edited | Only the difference moves, so an edit never double-counts |
| A line item is removed, or the job is deleted or cancelled | The quantity that item consumed is added back |
Each line remembers how much it has already consumed, so re-saving a job with the same quantities changes nothing. On-hand never goes below zero.
Where a stock unit and conversion are configured, the line's quantity is converted into the stock unit before it is deducted — for example, gallons sold converted into sets held. Without that configuration the line quantity is deducted as-is.
Fix a shortfall
- Check the Short column for the items you cannot cover.
- Move stock from another warehouse, or raise a purchase order for the difference. See Vendors and purchase orders.
- Select Refresh on the loadout once the stock arrives.
Related articles
Inventory Management | FieldCamp
Track product stock, low-stock thresholds, warehouse locations, transfers, purchase orders, and job material requirements with FieldCamp inventory management.
Vendors & Purchase Orders | FieldCamp
Create vendors and purchase orders in FieldCamp, add catalog items or packages, email saved orders, and understand current PO status and inventory behavior.