Price Book — Your Service & Product Catalog | FieldCamp

The FieldCamp Price Book is your catalog of services and products. See its fields and how items become priced line items on estimates, jobs, and invoices.

The Price Book is your catalog of the services and products you sell. Each entry — a service like a furnace tune-up or a product like a replacement filter — is a reusable item with its own price, cost, unit, and tax setting.

When you build an estimate, schedule a job, or send an invoice, you pull from this catalog instead of typing prices from memory, and the item drops in as a line item with its rate already set.

Every new FieldCamp account ships with the Price Book ready to use, so the first item you add is immediately available everywhere you bill. Price an item once, and it prices your work everywhere.

What a Price Book item captures

A Price Book item is a small, focused record. It carries the few facts a line item needs — what it is, how it is priced, how it is measured, and how it is taxed — and nothing more.

The table below lists the fields that appear on an item out of the box.

Field	What it is
Name	What the item is called. This is what shows on estimates, jobs, and invoices. Required.
Description	A longer explanation of the service or product. It can be written for you with AI.
Type	Whether the item is a Product (something you supply) or a Service (work you perform).
Price	The rate you charge the customer. This becomes the line-item rate.
Cost	What the item costs you, used to track margin. It is not shown to customers.
Unit	How the item is measured and sold — each, hour, square foot, gallon, and so on.
Duration	For a service, how long the work typically takes.
Taxable	Whether tax applies to the item, and which tax rates to use.
Category	The part of your catalog this item is filed under.
Status	Whether the item is Available to add to new work, or Unavailable.

FieldCamp keeps a few extra pricing controls behind the scenes for items that need them — such as hourly billing with a per-hour rate and a minimum charge, a preferred supplier, and an inventory-tracking option.

These power how an item is priced and stocked without cluttering the everyday catalog view.

How the Price Book connects

A Price Book item sits at the supply side of the data model. It does not belong to any one customer or job — it is a shared definition that every estimate, job, and invoice draws from.

When you add an item to one of those records, FieldCamp copies its name and rate onto a line item, so the line stands on its own even if you later change or retire the catalog item.

The diagram below shows what an item connects to.

Read the connections outward from the item:

An item can be filed under one or more Categories, and can carry one or more Tax Rates for when it is taxable.
Each item is measured in a single Unit — each, hour, square foot, and so on.
The same item can be added to many Jobs, Estimates, and Invoices. Each time, it becomes a line item on that one record.
Each line item belongs to exactly one Job, Estimate, or Invoice, and remembers the price and tax that were in effect when it was added.

Because a line item keeps its own copy of the name, price, and tax, editing a catalog item changes future line items, not the ones already sitting on past estimates and invoices. Your billing history stays exactly as it was sent.

See Estimates & Invoices for how those line items roll up into totals.

Organizing your catalog

A handful of supporting records keep the Price Book tidy as it grows from a dozen items to a few hundred. The diagram below shows how an item relates to the records that organize and stock it.

Units

Each item is sold by a unit of measure — each, hour, visit, square foot, linear foot, gallon. A unit carries a full name and a short abbreviation, so a quantity on a line item reads cleanly as "2 hr" or "150 sq ft."

Bundles

For work that always goes out together, a kit groups several items into one set with quantities — a standard install that includes the unit, the mounting hardware, and the labor.

Adding the bundle to a job brings in everything it holds at once, and a bundle can be filed under categories just like a single item.

Stock

A product item can be tracked as inventory, with stock levels held across one or more warehouses and a low-stock alert. When a job's products would run the shelf below what is on hand, FieldCamp can warn you before the visit.

On the Price Book

This page comes with an out-of-the-box layout, built from building blocks. If you want to customize the blocks — reorder, add, hide, or group the sections below — you can. See Record layouts & building blocks.

The Price Book opens as a single list of your items, each showing its name, type, price, and availability. Open one item and you get its own page, organized into a Details tab and an Online Booking tab.

The Details tab reads top to bottom:

Header — the item's name, its type, and an Available or Unavailable pill.
Description — the full write-up of the service or product, which AI can draft for you.
Attachments — spec sheets, photos, or documents kept with the item.
Taxes — whether the item is tax-exempt, and which tax rates apply.
Custom properties — any fields you have added to the item.
Pricing tiers and Vendor pricing — optional tiered customer pricing and a per-supplier cost table.

The sidebar carries three groups: Details (name, type, category), Pricing (price, cost, duration, and the hourly-billing controls), and Settings (tax-exempt, inventory tracking, and online booking). The Online Booking tab controls whether customers can book the service themselves and which forms they fill out.

Every item starts as Available. Marking an item Unavailable keeps it in your records and on past work, but takes it out of the picker so no one adds a discontinued service or an out-of-stock part to new work by mistake.

Make it your own

The default item is the starting point, not the limit. Each part of the Price Book bends to how your business prices and sells, without disturbing the line items already on your past work.

Custom fields

Add your own fields to a Price Book item and they appear in the Custom properties section. A pool-service company can add a chemical concentration; an electrician can add a wattage or a part number.

Estimates & Invoices

See how items become line items on quotes and bills, and how those lines roll up into subtotals, tax, and totals.

Jobs

See how a job draws its line items from the Price Book, and how the priced work flows through to an invoice.

Built for any size

The same Price Book serves a single-truck operator and a multi-location franchise. A one-person handyman keeps a short list of services and flat prices, and pulls them onto jobs as needed.

A growing contractor adds categories, units, costs for margin tracking, and a few custom fields. A multi-location or franchise operation runs the same catalog structure across every location, keeping prices and tax settings consistent everywhere work is sold.

Residential or commercial, the item is the same simple record — ready on day one, and yours to tailor.