AI Dispatcher FAQs

Quick answers to common questions about FieldCamp's AI Dispatcher. For detailed setup instructions, see the main AI Dispatcher Guide.

How fast does AI Dispatcher assign jobs?

Under 2 seconds for single assignments. AI Dispatcher analyzes technician availability, skills, location, and historical patterns in real-time. Bulk imports or schedule reorganizations take 5-10 seconds depending on complexity.

Industry context: Traditional manual dispatching averages 3-5 minutes per job. AI Dispatcher's speed means you can handle urgent calls and schedule changes without bottlenecks.

Can I override AI recommendations?

Yes, always. AI Dispatcher suggests—you decide. Manually reassign any job, adjust schedules, or ignore suggestions entirely. You stay in control.

The system learns from your overrides. If you consistently assign HVAC installs to your senior technician, AI Dispatcher incorporates that pattern into future recommendations.

Does it learn from my decisions?

Yes, continuously. AI Dispatcher uses machine learning to improve over time based on:

Manual assignment patterns
Preferred technician-job pairings
Scheduling preferences
Customer-technician history

The more you use it, the better it understands your business—like which techs excel at commercial jobs or your preferred routing patterns.

How does it handle emergency jobs?

Immediate reprioritization. Mark a job as urgent, and AI Dispatcher instantly identifies the nearest qualified available technician. It shows you schedule adjustment options and the impact on existing appointments—you make the final call.

Industry context: Emergency response time directly impacts customer retention. Fast, smart emergency dispatch can turn a crisis into a loyalty moment.

What about scheduling conflicts?

Automatic detection and smart resolution. AI Dispatcher flags overlapping appointments immediately and shows you:

Affected technicians
Conflict details
Rescheduling options

Choose to reassign, adjust time slots, or keep the conflict if there's a valid reason.

Does it support recurring jobs and maintenance contracts?

Yes. Set up recurring appointments (weekly, monthly, quarterly) and AI Dispatcher automatically schedules future occurrences. For maintenance contracts, it considers customer preferences and assigns consistent technicians when possible—building customer relationships through familiarity.

How does it learn my business rules?

Multiple learning channels:

Observation: Tracks your manual assignment patterns
Explicit rules: Set hard rules like "Tech A only works commercial" or "Tech B never on weekends"
Feedback: Learns when you accept or override suggestions
Historical data: Analyzes past successful assignments

Learning is continuous and adapts as your business evolves.

What if a technician calls in sick?

Instant reassignment suggestions. Mark a technician unavailable, and AI Dispatcher immediately:

Identifies all affected jobs
Suggests optimal reassignments (skills, location, workload)
Shows customer impact

Review and approve changes before notifying customers—no surprises, smooth continuity.

Industry context: Unplanned absences cost field service companies an average of $500-$2,000 per day in lost productivity. Fast reassignment minimizes that hit.

Can I see why AI recommended a specific technician?

Full transparency. Every recommendation shows:

Skill match percentage
Estimated travel time
Current workload
Customer-technician history
Weighted factors that influenced the decision

Click any suggestion to see the reasoning. Understanding the logic helps you trust the system and make better decisions.

How accurate is travel time calculation?

Typically within 10-15% of actual time. AI Dispatcher uses:

Real-time traffic data
Historical traffic patterns for scheduled time (not just current conditions)
Technician starting locations
Multi-stop route optimization

Industry context: Inaccurate travel estimates lead to missed time windows and frustrated customers. AI Dispatcher's routing reduces drive time by 15-20% on average.

Can AI Dispatcher work without FieldCamp?

No. AI Dispatcher is a FieldCamp enhancement—it requires an active FieldCamp account. It integrates deeply with FieldCamp data (jobs, technicians, schedules, customers) and syncs all assignments back to FieldCamp in real-time.

Is there a mobile app?

Web-based, fully responsive. Access AI Dispatcher through any browser on desktop, tablet, or smartphone. No dedicated app currently, but the web interface is optimized for mobile dispatching on the go.

How secure is my data?

Enterprise-grade security:

Encryption: TLS 1.3 in transit, AES-256 at rest
Compliance: SOC 2 Type II certified
Authentication: Secure OAuth tokens (your FieldCamp credentials are never stored)
Privacy: We never share, sell, or use your data beyond providing the service

Does it integrate with other software?

Currently FieldCamp only. We've focused on delivering the deepest, most seamless experience within the FieldCamp ecosystem. Additional integrations may come based on customer demand.

What happens during downtime?

Your operations continue normally. AI Dispatcher is built for 99.9% uptime, but if service is interrupted, dispatch directly through FieldCamp as usual. AI Dispatcher is an enhancement layer, not a replacement.

When service resumes, everything syncs automatically. We provide real-time status updates via our status page and email notifications.

How fast can I see ROI?

Most customers see results in 2-4 weeks. Typical improvements:

15-20% reduction in drive time
10-15% increase in jobs per technician per day
Significant reduction in dispatcher workload

Industry context: For a 10-technician operation, that translates to 8-12 additional jobs per week—often $15,000-$30,000 in monthly revenue without adding headcount.

Your ROI timeline depends on current routing efficiency, team size, and service area. Our onboarding team provides customized ROI projections.