FieldCamp uses two organization tools to help you understand where each client stands: categories (broad groupings) and stages (specific positions in your sales or service flow). Categories are determined by the stage a client is in — you don't set them manually.
The Three Client Categories
Every client belongs to one of three categories based on their current stage:
Category | Description | Default Stages |
Leads | People or businesses who have expressed interest but aren't yet paying clients. This is where cold prospects and warm referrals start. | New Lead |
Pipeline | Active prospects you're working to convert into clients. These are leads who have engaged further and are moving toward becoming clients. | (Additional stages like Proposal, Negotiation, Won, Lost can be enabled by your admin) |
Clients | People or businesses you've successfully worked with or are currently serving. These are your paying or past customers. | Active Client, Inactive Client |
Important: Category tabs appear at the top of the client table in table view. They are not visible in kanban view.
Understanding Stages
Within each category, a client has a stage that describes exactly where they are in your relationship. FieldCamp comes with these default stages:
Stage | Color | Description |
New Lead | Yellow | Fresh contact, not yet engaged |
Active Client | Green | Currently working together or have active jobs |
Inactive Client | Grey | Previously worked together, but no current activity |
Archived | Grey | No longer active — useful for historical records |
Your account admin can enable additional stages and create custom ones in Settings → Pipeline Configuration. Additional stages available include Contacted, Qualified, Proposal, Negotiation, Inspection, Won, and Lost.
How Categories and Stages Work Together
The category is determined by the stage. When you move a client to a new stage, they automatically move to the correct category:
A client in "New Lead" stage appears under the Leads category — they just expressed interest, maybe through your booking form
A client in "Active Client" stage appears under the Clients category — you're currently working together
A client in "Inactive Client" stage appears under the Clients category — you've worked together but they're not currently active (useful for win-back campaigns)
A client in "Won" stage (if enabled) appears under the Pipeline category — the deal has closed and they're ready to become an active client
Moving Clients Between Stages
As your relationship evolves, you can move a client to a new stage in two ways:
From the client detail modal:
Open the client's detail page
Click the Stage dropdown
Select the new stage
Changes save automatically
From Stage Kanban view:
Switch to Stage Kanban view on the Clients page
Drag and drop the client card from one stage column to another
The stage updates automatically
Note: Some stage transitions may be restricted by your admin's pipeline configuration. If a transition is blocked, you'll see an error message explaining which fields need to be filled in or which conditions must be met before moving to that stage.
Using Categories to Organize Your View
Click the category tabs (Leads, Pipeline, Clients) at the top of your Clients list to filter and see only the clients in that category. This helps you focus on the right group of prospects or clients.
Category tabs are visible in table view only. In kanban view, clients are grouped by stage columns instead.
Custom Stages
If the default stages don't fit your business, your admin can customize the full pipeline in Settings → Pipeline Configuration.
From Pipeline Configuration, admins can:
Create new stages with custom labels and colors
Assign stages to categories — each stage belongs to Leads, Pipeline, or Clients
Set initial and final stages — mark which stages are starting points and endpoints
Reorder stages — drag to change the display order
Configure transition rules — control which stage-to-stage moves are allowed and what conditions must be met
Delete custom stages — system default stages cannot be deleted
For example, a cleaning company might add stages like "Estimate Sent," "Scheduled," and "Completed" to match their workflow.
FAQ's
What are the default client stages in FieldCamp?
What are the default client stages in FieldCamp?
FieldCamp includes four default stages: New Lead (blue), Active Client (green), Inactive Client (grey), and Archived (grey). Additional stages like Contacted, Qualified, Proposal, Negotiation, Inspection, Won, and Lost can be enabled by your admin in Settings → Pipeline Configuration.
Can I create custom stages for my clients?
Can I create custom stages for my clients?
Yes. Admins can create and manage custom stages in Settings → Pipeline Configuration. For each stage, you can set a label, color, category assignment (Leads, Pipeline, or Clients), and whether it's an initial or final stage. You can also reorder stages and configure transition rules that control which stage-to-stage moves are allowed.
How do I move a client between stages?
How do I move a client between stages?
You can change a client's stage in two ways: (1) open the client detail modal and use the Stage dropdown to select a new stage, or (2) in Stage Kanban view, drag and drop the client card from one stage column to another. Changes save automatically. Some transitions may require certain fields to be filled in first, depending on your pipeline configuration.
What's the difference between categories and stages?
What's the difference between categories and stages?
Categories are the three broad groupings — Leads, Pipeline, and Clients — that organize your client list into tabs. Stages are specific positions within those categories that describe where a client is in your relationship (e.g., "New Lead" is a stage within the Leads category). Categories are determined by the stage a client is in — you don't set them manually.